Definition: The Accounting Supervisor’s primary function is to supervise, audit and perform accounting and administrative work related to governmental accounting and reporting systems, payroll, accounts payable, purchasing and grant accounting in accordance with laws, policies and regulations of governing agencies. Salary range is $56,964 - $72,924. Position is open until filled.

Typical duties may include, but are not limited to:

• Prepare financial reports required by state law. Compile data from all accounting records and verify accuracy in order to record revenue and expenditures for statements.
• Maintain full set of accounting records by compiling, recording and maintaining all financial data related to a specific fund or operation. Analyze and prepare financial statements, financial reports, summary statistics and other necessary information as required. Prepares Health District’s Annual Financial Report including the Schedule of Expenditures of Federal Awards (SEFA) and submits to the State Auditor’s Office.
• Prepare annual budget, assuring alignment with agency goals and policies; presents budget for approval by the Board of Health.
• Provide grant/contract management to assure fiscal requirements are followed, monitor grant requests with balances against the total grant allocation, prepare reports and A-19’s for each granting agency.
• Monitor contracts for compliance.
• Develop and submit annual Indirect Cost Allocation Rate Proposal.
• Coordinate annual financial and accountability audit.
• Oversee the receipt of funds, cash flow reports and related financial reports.
• Oversee payroll for all Health District employees; review payroll reports including tax, benefits, and contributions payment reports.
• Oversee purchasing and approve/disapprove all purchase orders. Monitor and analyzes inventory records.
• Oversee Accounts Payable to assure all payments are appropriate and correct.
• Oversee/prepare special reports or projects requiring extensive research, interpretation or auditing of financial and statistical data.
• Create and implement policies and procedures as necessary.
• Provide lead direction to accounting staff; set work priorities, assign and monitor workload, assuring efficient and effective completion of assignment.
• Assist other department staff by providing information or guidance on budget or grant issues.
• Responsible for overall building management, property control and maintenance.
• Draft, type and edit correspondence, reports and statistical information.
• Respond to complex inquires and complaints regarding services provided; assures that appropriate information is provided and problems are resolved.
• May perform any of the tasks normally assigned to lower-grade accounting support personnel working within the unit.
• Perform other related duties as assigned.

Knowledge, Skills and Abilities:

• Knowledge of accounting and auditing principles, practices and procedures.
• Knowledge of Generally Accepted Accounting Principles (GAAP) related to governmental accounting.
• Knowledge of state laws and federal circulars related to areas of responsibility, include working knowledge of BARS.
• Knowledge of computer operation, including the use of spreadsheet and word processing programs.
• Oral/written communications skills to explain policies and procedures and to deal with other employees, agencies and the general public using courtesy, tact and good judgment.
• Ability to organize and prioritize accounting projects to meet deadlines and demands of workloads with a minimum of supervision while maintaining accuracy and attention to detail.
• Ability to analyze and interpret complex financial data and develop recommendations to improve routines and procedures in area of assignment.
• Ability to train, supervise and evaluate personnel.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: Bachelor’s Degree in Accounting or Business/Finance Degree

Experience: Five (5) years of progressively responsible general accounting experience, including general ledger responsibilities, preferably government accounting OR Any combination of education and experience, which would provide applicant with the desired skills, knowledge and ability to perform the job

Selection Process: The most qualified applicants, based in part upon evaluation of the completed application and related information, will be invited for an interview. Preference may be given to applicants with experience in local government accounting, although applications from persons without experience but having the qualifications, will be reviewed.

Special Requirements:

• Applicants are required to pass a criminal background check, reference verification, and driving record check.
• A valid Washington State Driver’s License is required for employment.
• Must be at least 21 years of age.

The statements contained herein reflect general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of the responsibility, but should not be considered and all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise balance workload.

If you are interested in this position, please complete an online application at www.bfhd.wa.gov. Send completed application with cover letter & resume to the following:

EMPLOYMENT ANNOUNCEMENT

ADDMINISTRATIVE ASSISTANT - KENNEWICK OFFICE

The Administrative Assistant provides general secretarial and administrative support. Responsible for purchasing and requisition functions. Must be detailed oriented, have good organizational skills, and an excellent work ethic. Work is performed under general supervision.

Responsibilities:

1. Perform miscellaneous administrative and secretarial duties, such as preparing correspondence and reports, assisting in scheduling appoints and meetings, sorting and distributing incoming mail.
2. Research grant applications; prepare and write grants.
3. Attend and takes minutes at a variety of high level meetings, such as Board of Health and Board committee meetings.
4. Prepare travel, training and registration requests.
5. Provide accounts payable processing assistance.
6. Assist in the performance of various accounting duties as needed.
7. Coordinate bid process for materials and equipment purchases. Perform purchasing duties; write purchase orders and requisitions for supplies, as needed.
8. Inventory control of office supplies, equipment, and other supplies. Maintain, review and analyze inventory records.
9. Receive shipments of equipment and supplies; unpack supplies and stock shelves.
10. Tag office equipment as required for tracking, maintain records of equipment.
11. Responsible for maintenance of office equipment and coordinating building repairs as needed.
12. Coordinate and complete copying assignments and bulk mailings.
13. Order, inventory and distribute vaccine for Vaccine for Children Providers for Washington State.
14. Other duties as assigned.

    Knowledge, Skills and Abilities:

    1. Ability to compose letters, reports and legal documents in effective style and proper form. Ability to perform word processing and data entry.
    2. Ability to operate standard office equipment including computer, 10-key calculator and typewriter. Working knowledge of modern office methods, practices and procedures.
    3. Ability to plan work and establish operating needs in advance; ability to make decisions independently in accordance with established policies and procedures and to use initiative and judgment in carrying out tasks and responsibilities with general instructions and guidance.
    4. Ability to use tact and judgment in dealing with the public and with executives and officials of other agencies.
    5. Ability to lift and carry heavy objects, up to 40 pounds.

       Minimum Qualifications:

       1. High school diploma or GED required.
       2. Previous experience of two (2) years or more in an administrative position.
       3. Must be fluent in computer usage, including accounting software, word processing, spreadsheet and data base applications.
       4. Ability to verbally communicate with a diverse public and diffuse hostile clientele. Special Requirements:
          1. Applicants may be required to pass a criminal background check, reference verification, and driving record check.
          2. A valid Washington State Driver’s License is required for employment.
          3. Must be at least 21 years of age.

             SELECTION PROCESS: If you are interested in this position, please complete an online application at www.bfhd.wa.gov. Send completed application and cover letter to the following:

             The most qualified applicants, based in part upon evaluation of the completed application and related information, will be invited for an interview.

             Equal Employment Opportunity Employer

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             Position: Clerk-Typist/Receptionist I (Full-time 40 hours per week)

             Salary Range: $11.36 - $15.01 per hour

             Position Open: Immediately

             Responsibilities:
             • Provides general receptionist and administrative support.
             • Verifies services to clients, inputs charges, collects payment for services and verifies insurance coverage or other payment sources for billing.
             • Reconciles end of day transactions.
             • Performs intake duties as needed.
             • Operates multi-line telephone switchboard.
             • Performs light typing and other administrative support duties.
             • Schedules appointments for multiple clinics.
             • Performs other duties as assigned by supervisor.
             Requirements:
             • GED or high school diploma.
             • Excellent customer service skills and ability to use tact and discretion while working with public.
             • Knowledge of general office practices.
             • Computer literacy with good typing skills; typing test required.
             • Good math skills.
             • General knowledge of health insurance.
             • English/Spanish speaking preferred.

             If you are interested in this position, please complete an online application at www.bfhd.wa.gov. Send completed application and cover letter to the following:

             Bonnie Hall
             Client Services Manager
             Benton Franklin Health District
             7102 W. Okanogan Place
             Kennewick, WA 99336
             Faxes are also accepted at 509-460-4590.
             

             Equal Employment Opportunity Employer

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             Position: Temporary H1N1 Clerk-Typist – Grant Funded

             Salary Range: $11.36 - $12.52 per hour, no benefits

             Position Open: Immediately

             Job Description: Provide clerical support and customer service on behalf of the Benton Franklin Health District in support of the H1N1 distribution and vaccination campaign. This job requires an individual who is a self starter, has good organizational skills and a valid Washington state driver’s license.

             Typical duties may include, but are not limited to the following:

             • Collect the required information from medical providers to assist the H1N1 nursing team in ordering the vaccine.
             • Work with a H1N1 nursing team member to conduct training for local medical providers in the required documentation and reporting of H1N1 vaccinations.
             • Create and maintain data collection spread sheets.
             • Register clients into BFHD computer system from clearly established forms.
             • Schedule client appointments as necessary.
             • Provide initial contact with clients and assist in registration for H1N1 vaccinations.
             • Disseminate information to providers via fax, email list serve or mail.
             • Keep supervisors and management informed of progress.
             • Other related duties as assigned.

             Knowledge, Skills and Abilities:

             • Strong computer skills (email, spread sheets, word processing)
             • Ability to type and perform routine clerical activities quickly and accurately.
             • Ability to communicate effectively both verbally and in writing.
             • Ability to learn and utilize specialized software programs.
             • Ability to work independently or with a team with minimal supervision.

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             Position: H1N1 Temporary Registered Nurse – Grant Funded

             Salary: $19.17 per hour, no benefits

             Position Open: Immediately

             Job Description: This job requires an individual who is a self starter, has good organizational skills, Washington RN license, valid Washington driver license, strong computer skills (e.g. data collection methods, e-mail, spread sheets, word processing), is comfortable with and can communicate effectively with medical providers in the community as well as the Department of Health (DOH), ability to communicate effectively in writing, and enjoys working as a team with others. This is a non-represented position.

             The person selected to this position will work directly under the supervision of the Communicable Disease Programs supervisor to implement the H1N1 vaccination program in Benton and Franklin Counties. This may include, but is not limited to:

             • Collecting the DOH and Benton Franklin Health District (BFHD) required information from medical providers, pharmacists and others who will be providing H1N1 vaccine to the community
             • Creating data collection spread sheets
             • Entering information into spread sheets
             • Writing instructions and other documents regarding the implementation of H1N1 vaccine in provider settings
             • Visiting provider offices to give instructions and assist as needed to implement H1N1 vaccination programs
             • Conducting vaccination clinics in various settings within the community
             • Participating in Department of Health H1N1 conference calls and putting the information gathered into practice
             • Keeping supervisor and management informed of progress
             • Disseminating information to providers via fax, e-mail list serve, or mail
             • Other related duties as assigned.

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             Employment Application

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