Definition: The Accounting Supervisor’s primary function is to supervise, audit and perform accounting and administrative work related to governmental accounting and reporting systems, payroll, accounts payable, purchasing and grant accounting in accordance with laws, policies and regulations of governing agencies. Salary range is $56,964 - $72,924. Position is open until filled.

Typical duties may include, but are not limited to:

• Prepare financial reports required by state law. Compile data from all accounting records and verify accuracy in order to record revenue and expenditures for statements.
• Maintain full set of accounting records by compiling, recording and maintaining all financial data related to a specific fund or operation. Analyze and prepare financial statements, financial reports, summary statistics and other necessary information as required. Prepares Health District’s Annual Financial Report including the Schedule of Expenditures of Federal Awards (SEFA) and submits to the State Auditor’s Office.
• Prepare annual budget, assuring alignment with agency goals and policies; presents budget for approval by the Board of Health.
• Provide grant/contract management to assure fiscal requirements are followed, monitor grant requests with balances against the total grant allocation, prepare reports and A-19’s for each granting agency.
• Monitor contracts for compliance.
• Develop and submit annual Indirect Cost Allocation Rate Proposal.
• Coordinate annual financial and accountability audit.
• Oversee the receipt of funds, cash flow reports and related financial reports.
• Oversee payroll for all Health District employees; review payroll reports including tax, benefits, and contributions payment reports.
• Oversee purchasing and approve/disapprove all purchase orders. Monitor and analyzes inventory records.
• Oversee Accounts Payable to assure all payments are appropriate and correct.
• Oversee/prepare special reports or projects requiring extensive research, interpretation or auditing of financial and statistical data.
• Create and implement policies and procedures as necessary.
• Provide lead direction to accounting staff; set work priorities, assign and monitor workload, assuring efficient and effective completion of assignment.
• Assist other department staff by providing information or guidance on budget or grant issues.
• Responsible for overall building management, property control and maintenance.
• Draft, type and edit correspondence, reports and statistical information.
• Respond to complex inquires and complaints regarding services provided; assures that appropriate information is provided and problems are resolved.
• May perform any of the tasks normally assigned to lower-grade accounting support personnel working within the unit.
• Perform other related duties as assigned.

Knowledge, Skills and Abilities:

• Knowledge of accounting and auditing principles, practices and procedures.
• Knowledge of Generally Accepted Accounting Principles (GAAP) related to governmental accounting.
• Knowledge of state laws and federal circulars related to areas of responsibility, include working knowledge of BARS.
• Knowledge of computer operation, including the use of spreadsheet and word processing programs.
• Oral/written communications skills to explain policies and procedures and to deal with other employees, agencies and the general public using courtesy, tact and good judgment.
• Ability to organize and prioritize accounting projects to meet deadlines and demands of workloads with a minimum of supervision while maintaining accuracy and attention to detail.
• Ability to analyze and interpret complex financial data and develop recommendations to improve routines and procedures in area of assignment.
• Ability to train, supervise and evaluate personnel.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: Bachelor’s Degree in Accounting or Business/Finance Degree

Experience: Five (5) years of progressively responsible general accounting experience, including general ledger responsibilities, preferably government accounting OR Any combination of education and experience, which would provide applicant with the desired skills, knowledge and ability to perform the job

Selection Process: The most qualified applicants, based in part upon evaluation of the completed application and related information, will be invited for an interview. Preference may be given to applicants with experience in local government accounting, although applications from persons without experience but having the qualifications, will be reviewed.

Special Requirements:

• Applicants are required to pass a criminal background check, reference verification, and driving record check.
• A valid Washington State Driver’s License is required for employment.
• Must be at least 21 years of age.

Definition: Accounting Assistant provides customer service in the Vital Records department by issuing certified copies of birth and death certificates pursuant to RCW 70.58. Must provide excellent customer service to funeral homes, hospitals, businesses and the public. Also provides same-day service to walk-in clientele. This position is supervised by the Client Services Manager. Salary range is $2186 - $3183 per month. Applications will be accepted through Thursday, October 29, 2009.

Typical duties may include, but are not limited to:

• Issue certified copies of birth & death certificates using the Vital Records mainframe computer system and in accordance with rules and regulations provided by the Center for Health Statistics.
• Provide education to clients regarding delayed birth certificates, obtaining birth or death certificates from other states, certificates for foreign-born citizens, correcting errors on birth and death certificates, paternity affidavits, and how to obtain a legal last name change.
• Provide education and assistance to funeral directors, coroners, death investigators, physicians and others in the proper and timely completion of death certificates.
• Carefully screen all electronically filed death certificates for accuracy and verification of required data.
• Refer death certificate cases clearly defined in the RCW’s to coroner when they have not been previously reported.
• Validate burial transit permits for Benton & Franklin county deaths for funeral homes that are out of the local area.
• Transmit monthly hard copy death certificates and prepare corresponding reports.
• Prepare and disseminate vital records reports to local area police departments and Department of Licensing.
• Ensure that Notices or Removals are filed by funeral homes in a timely manner for out-of-county deaths.
• Coordinate disposition of remains with proper authorities, ensuring proper procedures are followed for families wishing to transfer remains without assistance of a funeral home.
• Prepare daily bank deposit.
• Data entry of charges and payments into Magic for Vital Records services. Prepare invoices upon request.

Knowledge, Skills and Abilities:

• Knowledge in general office practices, including strong mathematical skills and ability to reconcile data.
• Knowledge of computers and various software programs such as Microsoft Word and Excel preferred.
• Ability to learn and utilize specialized software programs.
• Ability to use a 10-key calculator and type a minimum of 40 wpm required.
• Ability to communicate effectively verbally and in writing to a diverse staff and clientele.
• Skills in organizing, prioritizing, and handling multiple tasks simultaneously.
• Ability to work with details and analyze data for correctness with a high degree of accuracy.
• Must be a self starter, detail oriented and have good organization skills with excellent work ethic and be able to work without direct supervision.
• Knowledge of district policies and procedures preferred.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: A high school diploma or equivalent is required. Two (2) years of college preferred.

Experience: Previous experience in Vital Records preferred, but not required A minimum of three years of progressively responsible office experience, preferably in a public health or related field, is preferred. Requires strong written and verbal communication skills to interact effectively with people in person or via telephone with good punctuation, grammar, and spelling skills. Must have good attention to detail.

Selection Process: The most qualified applicants, based in part upon evaluation of the completed application and related information, will be invited for an interview.

Position: Temporary H1N1 Clerk-Typist – Grant Funded

Salary Range: $11.36 - $12.52 per hour, no benefits

Position Open: Immediately

Job Description: Provide clerical support and customer service on behalf of the Benton Franklin Health District in support of the H1N1 distribution and vaccination campaign. This job requires an individual who is a self starter, has good organizational skills and a valid Washington state driver’s license.

Typical duties may include, but are not limited to the following:

• Collect the required information from medical providers to assist the H1N1 nursing team in ordering the vaccine.
• Work with a H1N1 nursing team member to conduct training for local medical providers in the required documentation and reporting of H1N1 vaccinations.
• Create and maintain data collection spread sheets.
• Register clients into BFHD computer system from clearly established forms.
• Schedule client appointments as necessary.
• Provide initial contact with clients and assist in registration for H1N1 vaccinations.
• Disseminate information to providers via fax, email list serve or mail.
• Keep supervisors and management informed of progress.
• Other related duties as assigned.

Knowledge, Skills and Abilities:

• Strong computer skills (email, spread sheets, word processing)
• Ability to type and perform routine clerical activities quickly and accurately.
• Ability to communicate effectively both verbally and in writing.
• Ability to learn and utilize specialized software programs.
• Ability to work independently or with a team with minimal supervision.

Position: H1N1 Temporary Registered Nurse – Grant Funded

Salary: $19.17 per hour, no benefits

Position Open: Immediately

Job Description: This job requires an individual who is a self starter, has good organizational skills, Washington RN license, valid Washington driver license, strong computer skills (e.g. data collection methods, e-mail, spread sheets, word processing), is comfortable with and can communicate effectively with medical providers in the community as well as the Department of Health (DOH), ability to communicate effectively in writing, and enjoys working as a team with others. This is a non-represented position.

The person selected to this position will work directly under the supervision of the Communicable Disease Programs supervisor to implement the H1N1 vaccination program in Benton and Franklin Counties. This may include, but is not limited to:

• Collecting the DOH and Benton Franklin Health District (BFHD) required information from medical providers, pharmacists and others who will be providing H1N1 vaccine to the community
• Creating data collection spread sheets
• Entering information into spread sheets
• Writing instructions and other documents regarding the implementation of H1N1 vaccine in provider settings
• Visiting provider offices to give instructions and assist as needed to implement H1N1 vaccination programs
• Conducting vaccination clinics in various settings within the community
• Participating in Department of Health H1N1 conference calls and putting the information gathered into practice
• Keeping supervisor and management informed of progress
• Disseminating information to providers via fax, e-mail list serve, or mail
• Other related duties as assigned.

EMPLOYMENT ANNOUNCEMENT

DATE: October 7, 2009

TO: Public Health Nurses, Social Workers and Other Interested Parties

FROM: Sandra Owen, Director, Preventive Health Services, Benton Franklin Health District

RE: APPLICATIONS ACCEPTED FOR PUBLIC HEALTH NURSE I OR II,OR SOCIAL WORKER I OR II TO PERFORM CASE MANAGEMENT/BEHAVIORAL HEALTH SERVICES IN THE TARGETED INTENSIVE CASE MANAGEMENT PROGRAM 1 FTE

DATES: Position open November 1, 2009

Primarily functions as a case manager in the Targeted Intensive Case Management (TICM) component of the Safe Babies, Safe Moms Project. The purpose of the case management function is to be the consistent individual for pregnant and/or parenting women and their children entering into substance abuse treatment, residential treatment, transitional housing and transition back in to the community. In addition to providing the linkages to needed community services, the case manager will administer developmental screening tools (Denver Developmental Screening Test II) as well as facilitate parenting education utilizing the “Make Parenting a Pleasure” curriculum. Case Management will be provided at intense levels initially and gradually decrease in intensity until the youngest child’s third birthday. The case manager will make home visits and community service-based visits. Qualified Social Workers (MSW) will also provide individual/group counseling for TICM clients. .

MINIMUM QUALIFICATIONS: a valid license to practice as a Registered Nurse in the State of Washington

AND

A Bachelor’s degree in nursing from a school with NLN accreditation which includes a Community/Pub- lic Health component

OR

A Masters degree from an accredited school in psychology, social work, marriage and family therapy or related field and one year of supervised experience with direct counseling services to clients. Desirable qualifications include Licensing within Washington State as a Licensed Social Worker, Licensed Mental Health Counselor, Licensed Marriage and Family Therapist or Licensed Psychologist.

AND

A valid Washington State Drivers License

APPOINTMENT: Preference will be given to applicants with experience in maternal/child health with the abilities to administer DDST II, use of NCAST tools and experience working with substance abusing pregnant and parenting women. The salary range per month for the position is:

• Public Health Nurse I: $3,394 – $4,550 Public Health Nurse II: $3,737 - $5,010
• Social Worker I: $3,386 - $ 4,472 Social Worker II: $3,729 – $4,926
• Use of own car is required with mileage reimbursement at $.55 per mile.

• Ability to assess family health care capability and deficiencies
• Ability to develop, with family, a family treatment plan identifying services necessary, coordinating, linking and following up on referrals made to assure client access.
• Participate as a team member with substance abuse treatment personnel, other health care providers and other community agencies involved in providing services to this population.
• Ability to read, write and understand English fluently.
• Ability to engage women in therapeutic relationships.
• Ability to maintain client records in a confidential and expedient manner.
• NCAST certified, able to perform Denver Developmental Screening Tests, experience utilizing parenting curriculum “Make Parenting a Pleasure”.

SELECTION PROCESS: The most qualified applicants, based in part upon evaluation of the completed application and related information, will be invited for an interview.

ACCOUNTING SPECIALIST - KENNEWICK OFFICE

The Accounting Specialist performs varied bookkeeping and accounting duties to maintain accounting and related records; records and processes various standard accounting procedures, including accounts payable, accounts receivable, payroll, purchase orders and journal entries. Other duties include auditing and reconciling journals, logs, ledgers, and records, verification and review of data, and working with the public. Must be detailed oriented and have good organizational skills and excellent work ethic. Work is performed under general supervision.

• Assumes responsibility for the Agency’s accounting and fiscal records.
• Records, balances, and classifies income and expenditures to proper accounts/funds in accordance with BARS and department procedures. Prepares revenue and budget reports and balances reports against actual income and expenses monthly.
• Edits and reconciles accounts and adjusts irregularities.
• Develops and prepares financial reports and budget expenditure records.
• Audits and monitors financial records for accuracy and to assure timely processing of necessary actions, etc. Initiates necessary correspondence/action to meet deadlines. Posts, balances, and reconciles journals, ledgers, subsidiary accounts, registers, logs or other records on a daily or periodic basis.
• Accumulates and classifies data from varied sources to make summary reports as required. Reviews data to determine variances and similarities. Verifies completed summaries against source documents, which may involve statistical tabulations and calculations. Retrieves data from computer systems for report generation.
• Reconciles monthly banking deposits and transmittals and monitors cash and investment balances. Maintains related records and prepares periodic detailed reports of cash flow status.
• Assists in developing procedures and reporting formats to establish or improve specific accounting processes.
• May perform miscellaneous secretarial or clerical duties, such as preparing correspondence and files, assisting in scheduling appoints and meetings, etc.
• Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Thorough knowledge of standard bookkeeping/accounting and governments BARS (Budget, Accounting and Reporting System). Considerable knowledge of accounting terminology and principles; working knowledge of modern office equipment, methods, practices and procedures. Ability to plan work and establish operating needs in advance; ability to make decisions independently in accordance with established policies and procedures and to use initiative and judgment in carrying out task and responsibilities with general instructions and guidance. Ability to use tact and judgment in dealing with the public and with executives and officials of other agencies.

MINIMUM QUALIFICATIONS:

• Previous experience of five (5) years or more in bookkeeping/accounting is desirable, preferably in government accounting..
• Associate Degree or higher; or an equivalent combination of education and experience.
• Must be fluent in computer usage, including accounting software, word processing, spreadsheet and data base applications.

SELECTION PROCESS: The most qualified applicants, based in part upon evaluation of the completed application and related information, will be invited for an interview. Preference may be given to applicants with experience in local government accounting, although applications from persons without experience but having the qualifications will be reviewed.